eProcurement Overview
Needless to say nearly all companies would benefit from adding eProcurement capabilities to their ERP (Enterprise and Resource Planning) system because the business case is so compelling - with payback measured literally in months as opposed to years for most other applications. The improvements to efficiency and accuracy are quite dramatic for a relatively low cost and easy implementation.
Dynamics GP includes a requisitioning system within its Business Portal 3.0.
This allows users to request items and have them approved electronically on-line by their managers - including e-mail notification. Approved Requisitions can then be converted into Purchase Orders in the Back Office system.
- All employees in the organisation can have access via an elegant easy to user browser based interface. (i.e. they do not have to have an expensive back office license).
- Data is captured at first point of entry so never needs to be re-keyed thus improving accuracy and efficiency.
- Highly secure and integrated to Active Directory.
- Paper is eliminated.
- Control is improved since there is no excuse for not having a PO.
- The accuracy of accounting records is improved significantly because commitment data is held in the database - so accruals and commitment reporting are much easier than if the data is held on paper.
- Proactive - Instead of being reactive, managers can be much more proactive in managing costs and commitment.
- Audit trail - a full audit trail is maintained by the system.
More Advanced e-Procurement - ReQlogic
We also offer a powerful 100% .Net purchasing system seamlessly integrated to Dynamics GP for larger more sophisticated organisations.
In addition to all those features mentioned above ReQlogic adds the following capabilities:
- A powerful workflow engine which is very easy to configure. For example, approvals routings can be based upon line item details such as whether it is IT equipment requiring IT manager approval AND/OR based on values or locations or departments etc. requiring various manager approvals.
- Expense reports approvals and postings.
- Punch-out cXML support - for example with companies like Dell, who support cXML, you can setup a premier account which enables employees to use the supplier shopping basket to populate the requisition details - improving accuracy - when this is approved the PO then initiates the purchase without having to repopulate the basket on the supplier's site.
- Integration to Encumbrance Management in Dynamics GP improving budgetary control.
- Receivings via a web browser.
- Unlimited easy to navigate catalogues.
- Ease of customisation.
For more information, please contact us.
