Overview

i-bussol ltd is the exclusive UK and Ireland distributor of TMA Systems’ award winning “WebTMA” Facility Asset Management Software Solutions.

i-bussol and TMA are committed to providing technologically advanced Facility Asset Management Software Solutions for organisations that want to effectively manage their physical assets and maintenance operations.

These solutions are a key tool for managers who recognise that practising effective “Asset Lifecycle Management” can provide the substantial return on investment (ROI) their organisations are demanding. Most importantly, the information provided by these solutions give you the ability to make better decisions, run operations more effectively and efficiently and to achieve the ultimate goal - improve your organisation’s financial performance.

With the flexibility to start small and add to your system, our scalable product set and optional modules will grow with your organisation’s needs, requirements, and demands.

We are proud that the solutions we have designed offer the ease-of-use for beginners yet are robust enough to satisfy the needs of the most demanding facility management professionals.

WebTMA

We understand that the right Computerised Maintenance Management System ( CMMS ) blends technology and functionality to provide a solution that fulfills your strategic maintenance management goals. WebTMA, our web-based maintenance management solution, uses the most advanced technology available for the Web. WebTMA can be provided to you as a subscription service or can be hosted by your organisation.

WebTMA has the all the features and functionality necessary to track, manage, and maintain your valuable assets and facilities. Utilising a web browser you have the ability to access your Maintenance Management data from any location at any time - via the Internet or your intranet.

Written utilising Microsoft®.NET technology, WebTMA is the most technologically advanced product of its kind on the market. With unsurpassed scalability, this integrated solution offers you the ability to purchase what you need when you need it. Pay only for the user licenses and functionality your organisation requires when you require them.

Examine all the benefits of WebTMA - the first scalable, web-based solution specifically designed for facilities.
Lower deployment costs
Lower hardware costs
Lower maintenance costs
Lower operating costs
Centralised administration and security
Lower total cost of ownership (TCO) on your assets

TMA Solutions combine the best features and functionality of Asset Management Software with the strengths of a robust Computerised Maintenance Management System ( CMMS ) providing you with the ability to effectively and efficiently manage your organisation’s work-flow process.

These features include:
Work Order Management
Preventive Maintenance Management
Materials/Inventory Management
Project Management
Contract Management
Asset Management

Modules

Base Module. The base module provides the full functionality necessary for a comprehensive maintenance management solution including managing work orders and a preventive maintenance program. Set up and manage facilities, buildings, areas, users, security, assets, equipment, vehicles, engineers, and much more. The base module also includes a task library, a basic report writer and more than 200 pre-formatted standard reports.

Service Request Management. Through an easy-to-use web page, requestors can submit their requests online and receive automatic e-mail responses notifying them of the status of these requests. If converted to a work order, automatic e-mail messages notify requestors of status changes throughout the entire work order process. In addition, dispatchers are notified via e-mail when a new request is in the request log waiting for validation.

Materials Management. This advanced module provides the features and functionality necessary to efficiently and effectively monitor and manage your materials. Organise and track inventory from creation of a quote through issuing the part against a work order or sales order.

Facility Scheduler. This user-friendly module is a robust tool for reserving and scheduling rooms, tools, equipment, AV assets, and infrastructure items such as sports pitches and swimming pools. Reservations are initiated using data entry windows or a graphical interface with coloured bars showing items reserved or scheduled.

Time Management. Graphically manage engineer’s work schedules by viewing their time records. Have the ability to manage and easily change their direct labour and indirect labour (sick time, training time, etc.) based on priorities, work type, starting time, and ending time.

Contract Management. Manage outside contractors by tracking the work orders issued to them, the contract history, and ratings related to past work performed by the contractor.

Project Management. Manage projects by managing the process from initiation to completion. Easily manage projects requiring multiple work orders, budgets, and project requisitions by tracking all costs, internal work, contract work, and purchases against a project. With Gantt charting, graphically set up a project and track an unlimited number of tasks and resources by activity.

Custodial Management. Simplify and streamline custodial services throughout your entire organisation. A powerful tool for efficiently managing your custodial staff, work flow processes (routes), and cleaning supplies, while capturing all your facility management costs in a single integrated database.

Fleet Management. Maximise the value of your fleet or vehicle pool. Easily track vehicle information, reservations, rentals, and billing charges. Make reservations for a specific vehicle or a type of vehicle, and automatically calculate rental charges.

Event Scheduler. Efficiently and effectively manage your events and necessary resources. Easily track and schedule event information with the TMA Event Scheduling module. Assign facilities including buildings, rooms, and areas, as well as resources required for an event. These include equipment, assets (audio visual equipment, etc.).

Room Inspections. The Room Inspections module is an advanced tool to automate, simplify and streamline the inspection process for rooms, offices, and areas throughout your organisation. Easily perform condition inspections, safety inspections, and move-in/move-out inspections. In addition, automate and record inspection data for later analysis and potential billing for repairs and other charges.

General Inspections. The General Inspections module is an advanced tool to automate, simplify and streamline the inspection process throughout your entire organisation. Technicians have the ability to download inspection forms on Palm OS or Pocket PC handheld devices and upload the results for future analysis.

mobileTMA. With TMA’s advanced solution for handheld devices, your organisation becomes mobile, not to mention paperless. mobileTMA allows your personnel to enhance their productivity in a wired or wireless environment utilising Palm OS or Pocket PC technology. They have the ability to view and modify assigned work orders based on a secured login, review work order checklists, and post charges, parts, or labour.

cellularTMA. With TMA’s advanced solution for cellular phones, your organisation becomes mobile, not to mention paperless. cellularTMA allows your personnel to enhance their productivity utilising their mobile phones. Technicians have the ability to view and modify assigned work orders based on a secured login, review work order checklists, and post charges, parts, or labour.

Basic Report Writer (included with Base Module). The Basic Report Writer provides organisations with the ability to create and save basic reports with a user-friendly, wizard-driven tool. In addition, there are more than 200 pre-formatted reports that are ready to run or can be copied and modified to meet your organisation’s needs or requirements.

Executive Dashboard. The Executive Dashboard furnishes decision makers with real-time access to the critical information necessary to make more timely data-driven decisions. These configurable screens display your personalised Key Performance Indicators (KPIs) in various formats including tables, charts, graphs, and digital gauges.

Key Management. Key Management provides the ability to efficiently and effectively manage vital security information concerning key holders and key access. This advanced tool provides the ability to track key information on both areas and the movement of keys held by individuals. Easily tracks current information on keys and cylinders for rooms, equipment, vehicles, entities, tools, and other assets.

Hosting Options

Hosted on your site, or by us with monthly subscription

WebTMA as a Subscription Service

A powerful Maintenance Management Software Solution as a Subscription Service

WebTMA offered as a Subscription Service provides all the benefits of a truly robust yet scalable Maintenance Management Software Solution at an affordable price. This technologically advanced product is offered as a service by TMA and provides you access to the system via any standard web browser. WebTMA has a low startup cost and a reasonable subscription rate that allows organisations to essentially rent the software while continuing to own their data - all available online!

Access. You can access WebTMA via the Internet 24 hours a day, 7 days a week, through any standard web browser - anytime, anywhere access.

Affordable. No capital budget expenditure. With a very low startup cost, organisations can essentially lease the software through periodic payments while maintaining ownership of their data. No hardware upgrades and no additional IT staff are required.

Updates. Instead of upgrading and updating in-house software, let TMA take care of it. Upgrades and updates occur automatically at the hosting site - at no charge. Subscribers are always on the most current release.

Time. With TMA’s quick implementation process (TMA iPortal), organisations can be up and running in weeks, not months.

Security. With multiple backups, the latest firewall technology, and advanced physical security, data is safe with our hosting service - just like money in the bank.

Scalability. WebTMA is scalable. Purchase what you need when you need it. Pay only for the user licenses and functionality your organisation requires.

Staffing. No additional IT staffing needed. Advanced desktop solutions require resources such as a database administrator for set up, backup, and maintenance of the database; a network administrator to set up and configure the application on the network; and a technician to configure the workstations. With WebTMA, these positions are not required.

WebTMA Client-Hosted

A powerful Maintenance Management Software Solution - Client-Hosted

WebTMA provides organisations with the ability to effectively manage their physical assets and maintenance operations. This technologically advanced software solution, hosted by your organisation, combines the best features and functionality of Asset Management Software with the strengths of a powerful and robust Computerised Maintenance Management System ( CMMS ). WebTMA is a key tool for managers who want to improve their organisation’s productivity and performance. Written utilising Microsoft®.NET technology, WebTMA has unmatched speed and scalability. Most importantly, since WebTMA resides on your web server, you will have the efficiency of upgrading and updating your software at only one location.

Access. You can access WebTMA via the Internet or your intranet 24 hours a day, 7 days a week, through any standard web browser - anytime, anywhere access.

Time. With TMA’s quick implementation process (TMA iPortal), organisations can be up and running in weeks, not months.

Scalability. WebTMA is scalable. Purchase what you need when you need it. Pay only for the user licenses and functionality your organisation requires.

TMA Customers

Since 1988, TMA Systems has provided solutions to a wide variety of customers and industries throughout the world. Based on the transfer of ideas and concepts among these groups, TMA has developed a set of superior software products that are utilised by more than 1,300 organisations who maintain more than 37,000 facilities, representing 2.5 billion square feet of property. These are world-class organisations that have maintenance operations just like yours.

The following represents a sample of these clients. These are organisations that demand and receive best-of-breed solutions from TMA. We look forward to seeing you join the list of satisfied TMA customers.

Education: Colleges and Universities

Arizona State University
Baylor University
California State University, Los Angeles
Georgia Institute of Technology
Iowa State University
San Jose State University
Simon Fraser University
University of Illinois - Urbana/Champaign
University of Massachusetts
University of Nevada, Las Vegas
University of Southern California
University of Tulsa
University of Wisconsin
Villanova University
West Virginia University

Government

Architect of the Capitol
Alaska Job Corps Center
City of High Point
City of Kent
City of Tulsa
Denver Regional Transportation District
City of Tampa
Denton County, Texas
Industry Canada
Milwaukee Water Works
New York State Department of Environmental Conservation
New Zealand Department of Corrections
Seminole County Government
U.S. General Services Administration
Yolo County

Education: Schools

Brevard County School Board
Corpus Christi Independent School District
Dayton Public Schools
District of Columbia Public Schools
Goose Creek Independent School District
Lincoln Public Schools
Long Beach Unified School District
Mesa Unified School District
Nashua School District
Palm Springs Unified School District
Robbinsdale Area School District
Rochester City School District
Simi Valley School District
Taipei American School
Tampa Prep

Corporate

American Airlines
Bank of America
City of Austin - Department of Aviation
Cirque du Soleil
Classic Residence by Hyatt
Cleveland-Hopkins International Airport
Constellation Energy
Duke Farms Foundation
Explorer Pipeline
Pixar Animation Studios
Serco Facilities Management
The Cleveland Institute of Art
The Hotel Monteleone
US Distilled Products
Walgreens

Health Care

Aberdeen Indian Health Services
Banner Health
Centura Health
Genesis Health System
Kendal Corporation
Mayo Clinic
MedStar Health System
New York City Health & Hospital Corporation
New York University Downtown Hospital
Ottawa Hospital
Southern Wisconsin Department of Health
Stormont-Vail HealthCare
Tulane University Health Sciences Center
Uintah Basin Medical Center
University of Kansas School of Medicine
Via Christi Health System

Parks & Recreation

City and County of San Francisco Parks
City of Allen Parks and Recreation
City of Fort Wayne Parks & Recreation
City of Tampa Parks
City of Tulsa Parks
Crystal Mountain Resort
Killington Ski Resort
Monterey Bay Aquarium
Mount Vernon Estate & Gardens
Mt. Bachelor Ski Resort
Naperville Park District
North Dakota Parks and Recreation
Oconee County Parks and Recreation Department
Palm Beach County